A Group responsible is the person who is generally in charge of, or responsible for, a group. We use this wording because not every organization works with "managers" or "leaders" — but most have someone who owns each part of the structure.
What being Group responsible gives you
When someone is set as Group responsible, they get access to the results of that group — as well as any group that sits hierarchically below it.
Example: Sophie is Head of Product, so she is set as Group responsible for Product. Beneath Product sit both Design and Development. If Sophie is given access to the platform, she will automatically have access to all three groups.
This is why building your hierarchy properly matters — the access cascade follows the parent-child relationships in your tree.
Group responsible vs. platform access
Being a Group responsible does not automatically give the person access to the platform.
If you want this person to be able to log in and see the results, you need to give them a role that grants platform access. Go to the Access page and assign them a role. For more detail, see our guide on roles and access control.
Frequently asked questions
What happens when I set someone as Group responsible?
What happens when I set someone as Group responsible?
They gain access to the results of that group and every group below it in the hierarchy — once they've been given platform access.
Are people automatically set as Group responsible for their direct reports?
Are people automatically set as Group responsible for their direct reports?
Yes. If you use the 'Manager' field to indicate who reports to whom, the platform automatically generates a group of direct reports for each manager and assigns that manager as the Group responsible.
Can a group have more than one Group responsible?
Can a group have more than one Group responsible?
No — you can not assign responsibility to more than one person where ownership is shared.
Related articles
Part of the Groups series: